How to use AI for recruitment: A Recruiter's Guide

Recruitment is often a time-consuming process. From sifting through hundreds of resumes to scheduling interviews, recruiters spend countless hours on administrative tasks. AI helps by automating these tasks, allowing recruiters to focus on more strategic activities like candidate engagement and decision-making. But the benefits of AI in recruitment go beyond just saving time; it also improves accuracy, reduces bias, and unlocks more time for recruiters to do more strategic work.

Here’s how you can integrate AI into your daily recruitment activities.

ChatGPT Use Cases in Recruitment

1. Crafting Tailored Job Descriptions

With ChatGPT, you can quickly generate clear and compelling job descriptions. Simply input the role specifics, and ChatGPT will deliver a polished description that resonates with the right candidates.

Example: Create a job description for a Senior Backend Developer focusing on Node.js, with responsibilities including API development, database management and has over 3 years of experience in building backend systems.

For pre-defined templates, checkout our Job Description Templates.

2. Generating Engaging LinkedIn Posts

Announcing job openings or sharing company news on LinkedIn requires the right tone and messaging. ChatGPT can craft engaging posts that reflect your company’s culture and values, helping you attract the right audience.

Example: Write a LinkedIn post announcing a new opening for a Product Manager at <Company name>, highlighting the role's impact on our product strategy. Also include relevant hashtags that can enhance the reach for the post. Here is the detailed JD for reference: <Job description>

3. Building Effective Boolean Search Strings

Searching for candidates using Boolean strings can be complex. ChatGPT simplifies this by generating precise search strings that improve your sourcing accuracy, helping you find the most relevant candidates faster.

Example: Create a Boolean search string to find front-end developers with React and JavaScript experience in New York.

4. Understanding Technical Terms

Recruiters often encounter technical terms that may not be familiar. Instead of just relying on basic keyword search, you can use ChatGPT as your on-the-go dictionary, explaining complex jargon in simple terms, ensuring you understand the requirements in depth.

Example: I am a recruiter hiring for a DevOps role at my organization. Can you explain what 'containerization with Docker' means in the JD.

5. Designing Email Templates

Effective communication with candidates is crucial, whether it's a follow-up email, an interview invitation, or a rejection letter. ChatGPT can generate professional email templates tailored to various scenarios, ensuring consistent and clear messaging to have a good impression on candidates.

Example: Create an email template for following up with a candidate after a first-round interview.

Browse through our selection of ready-to-use email templates, designed to streamline your communication and enhance efficiency. 

6. Summarizing Candidate Feedback

After multiple interviews, summarizing candidate feedback for hiring managers can be daunting. ChatGPT can take your detailed notes and condense them into clear, concise summaries, highlighting strengths, weaknesses, and potential fit.

Example: We have interviewed a Senior UX designer candidate and captured feedback from multiple interview rounds. Can you help in summarizing the candidate’s strengths and weaknesses and overall fit for the role. Here is the feedback from the interviews - 

Interview 1 feedback:

<feedback>

Interview 2 feedback:

<feedback>

Interview 3 feedback:

<feedback>

7. Creating Intro call questions

ChatGPT can assist by creating a list of questions that dig deeper into a candidate’s experience and skills, ensuring you get the information needed to make informed hiring decisions.

Example: I am a recruiter and planning to do a quick introductory call with a potential candidate for a Senior Software Engineer role. Can you help me with some of the questions that I can ask during the call based on his previous experience. Here is the resume text - <enter resume text>

8. Drafting Offer Letters

When extending an offer, clarity and tone are key. ChatGPT can draft offer letters that are professional, welcoming, and aligned with your company’s branding, helping to close the deal with top candidates.

Example: Draft an offer letter for a Marketing Manager, including salary: $20,000 per annum, benefits like Health Insurance, Paid Time Off, etc, and start date: October 1, 2024.

9. Building Onboarding Checklists

Creating detailed onboarding checklists ensures that no critical steps are missed when a new hire joins the company. ChatGPT can help generate these checklists, customized to different roles and departments.

Example: Generate an onboarding checklist for a new Software Engineer, including tools setup, team introductions and orientation sessions.

10. Designing Candidate Surveys

ChatGPT can help you craft detailed and insightful candidate survey questions that offer valuable feedback on their experience with your hiring process. From evaluating the clarity of job descriptions to assessing interview processes and communication, well-designed surveys provide actionable insights that can lead to more effective and engaging hiring practices.

Example: Design a candidate experience survey for those who completed our interview process that can help us determine actionable steps to improve our current process.

AI in Candidate Sourcing and Screening

AI can revolutionize how recruiters source and screen candidates:

Candidate Sourcing: AI tools can proactively source candidates across various platforms, even those who aren't actively seeking new opportunities. This widens the talent pool and helps you discover hidden talent.

Applicant Screening:  AI-driven resume screening tools can sift through hundreds of resumes in minutes, identifying top candidates based on predefined criteria. These tools not only save time but also reduce human bias in the initial screening process. 

Reczee Screeno is an AI-powered tool for resume screening. With the ability to screen hundreds of resumes in seconds, Screeno helps you identify top candidates quickly and efficiently with qualitative tags like Top Company, Top Institute, Open source enthusiast and more without the recruiter opening a single resume.

Chrome Extensions for AI in Recruitment

Several Chrome extensions can enhance your AI-powered recruitment process:

1. Lusha
Lusha helps recruiters find contact details like email addresses and phone numbers. With the Lusha Chrome extension installed, you can visit a candidate's profile, click the button, and it will display any contact information it can locate.

2. HeroHunt
HeroHunt’s Chrome extension makes it easy to automate your candidate outreach on LinkedIn. By adding candidates from LinkedIn directly into HeroHunt.ai, you can send personalized messages, follow-ups, and even integrate them into your ATS or CRM automatically. It streamlines the hiring process.

3. GlossaryTech
GlossaryTech is perfect for analyzing tech candidates. It highlights all tech-related terms and provides definitions right on the candidate’s profile. This helps you quickly understand the candidate’s skills and technologies.

4. Highlighty
Highlighty highlights specific keywords you’re looking for on a candidate’s profile. This helps you easily see whether a candidate has the experience or skills you need.

5. OctoHR
OctoHR is a handy tool for finding information about tech candidates on GitHub. It helps you quickly understand the candidate’s expertise and find their email address if available.

6. Hello Talent
Hello Talent lets you save candidate profiles from anywhere on the web into your talent pool. You can easily tag, update, and add comments to profiles, helping you keep track of potential hires and build a personalized pipeline.

Conclusion

AI is not just a buzzword; it's a game-changer in recruitment. By automating repetitive tasks, providing data-driven insights, and enhancing candidate engagement, AI allows recruiters to focus on what really matters: finding the right talent for their organization. Implementing AI in your daily recruitment activities can lead to faster, more efficient hiring processes and better outcomes for both recruiters and candidates.